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Constitution and By-Laws Of The Honeywell Retirees Club
Revised February 17, 2016
Page 1 of 10 Revision Date 2/17/2016


Table of Contents

1 NAME OF ORGANIZATION .............................................................................. 2
2 PURPOSE OF ORGANIZATION ........................................................................ 2

3 HONEYWELL RETIREES CLUB Officers & Board of Directors ....................... 2
3.1 Term of Office ............................................................................................... 2
3.2 Officers / Board of Directors ........................................................................ 2
4 FISCAL POLICY ............................................................................................... 3
4.1 Collection of Funds ...................................................................................... 3
4.2 Disbursement of Funds ................................................................................ 3
4.3 Files and Records. ........................................................................................ 4
4.4 Financial Audit .............................................................................................. 4
4.5 Operating Budget Forecast and Expenditure ............................................... 4
4.6 Voting ............................................................................................................ 4
5 ELECTIONS ...................................................................................................... 5
6 MEMBERSHIP .................................................................................................. 5
6.1 Eligibility ....................................................................................................... 5
6.2 Membership Fee and Term of Membership .................................................. 6
6.3 Membership Privileges .................................................................................. 6
7 MEETINGS ........................................................................................................ 6
7.1 Scheduled Meetings: ..................................................................................... 6
7.2 Special Meetings: .......................................................................................... 6
8 REFERENDUM .................................................................................................. 7
9 ORDER OF BUSINESS ...................................................................................... 7
10 APPROVAL OF BY-LAWS REVISIONS ........................................................... 7
Introduction to Robert's Rules of Order  (at bottom of document).................. 10

 

Constitution and By-Laws Of The Honeywell Retirees Club Revised February 17, 2016
Page 2 of 10 Revision Date 2/17/2016

 

1. NAME OF ORGANIZATION
1.1 The name of the organization shall be Florida Honeywell Retirees Club, a non-profit organization hereinafter referred to as Honeywell Retirees Club (HRC).


2 PURPOSE OF ORGANIZATION
2.1 The purpose of this organization is to promote camaraderie among Florida Honeywell Retirees Club members, and organize social and fund raising activities to benefit club members and the community.


3 HONEYWELL RETIREES CLUB Officers & Board of Directors
3.1 Term of Office
3.1.1 The officers of the Honeywell Retirees Club shall be elected unless otherwise specified. Each officer shall be a member of the Honeywell Retirees Club. No two offices may be held by the same person at the same time. Elected officers may serve indefinitely as long as the membership re-elects them annually to office. Elected officers shall automatically be members of the Board of Directors. If any office is vacated due to resignation, disability, illness, death, or any cause, the majority of the Board of Directors shall appoint a new officer to fill the vacancy for the remainder of the current term of office.
3.2 Officers / Board of Directors
3.2.1 The Honeywell Retirees Club shall include the following elected or approved officers in order of succession.
3.2.1.1 President
3.2.1.2 First Vice President
3.2.1.3 Second Vice President


Constitution and By-Laws Of The Honeywell Retirees Club Revised February 17, 2016
Page 3 of 10 Revision Date 2/17/2016
3.2.1.4 Treasurer
3.2.1.5 Secretary
3.2.1.6 Assistant Treasurer
3.2.1.7 Assistant Secretary
3.2.1.8 Member at Large (2)
3.2.1.9 Past President (2)
4 FISCAL POLICY
4.1 Collection of Funds
4.1.1 All funds collected for tickets, membership, or any other purpose shall be given to the Treasurer for deposit in a bank account for the Honeywell Retirees Club. Funds given to the Treasurer for deposit shall be accompanied by a statement including the source and purpose for the funds received.
4.2 Disbursement of Funds
4.2.1 All fund disbursements for the Honeywell Retirees Club shall be by check, petty cash, or electronic transfer.
4.2.2 Requests for approval of expenditures in excess of fifty dollars ($50.00) shall be submitted to the President or to the person designated by the Board of Directors for approval prior to expenditure.
4.2.3 Check requests shall be countersigned by two (2) non-related Honeywell Retirees Club officers.
4.2.4 Persons who have made approved out of pocket purchases for Honeywell Retirees Club materials and/or services will be reimbursed by a check or petty cash for the amount expended upon presentation of an itemized bill signed and dated by the person being reimbursed.

Constitution and By-Laws Of The Honeywell Retirees Club Revised February 17, 2016
Page 4 of 10 Revision Date 2/17/2016


4.2.5 No part of the assets of the organization shall be used for the private benefit of any member or officer of the organization. However, with the approval of the board, a member or group may be rewarded with a lunch, dinner, gift certificate, or an award for their service to the organization. No member or officer shall be entitled to share in the distribution of any assets of the organization neither during the life of the organization or upon it's dissolution
4.2.6 A petty cash fund of $200 shall be established for expenditures of less than $50. The fund shall be administered by the treasurer.
4.3 Files and Records.
4.3.1 Access to files and records of the organization may be obtained only by the approval of the Board of Directors. Files and records shall be kept in a locked file accessible to members of the Board of Directors and persons authorized to access the files and records by Board approval.
4.4 Financial Audit
4.4.1 Financial records of the Honeywell Retirees Club shall be audited once every three years. A mandatory audit is required when a change in President or Treasurer occurs. The Audit Committee shall be appointed by the Board of Directors. Audit reports shall be submitted to the Board of Directors.
4.5 Operating Budget Forecast and Expenditure
4.5.1 An annual budget forecast shall be prepared and submitted to the Board of Directors for approval within the first quarter. The budget forecast and subsequent approval by the Board of Directors shall not constitute grounds for expenditure of funds, but shall be for planning purposes only.
4.6 Voting
4.6.1 Issues and business brought before the membership for an approval vote shall be conducted and in accordance with the provisions of Robert's Rules of Order.

 

Constitution and By-Laws Of The Honeywell Retirees Club Revised February 17, 2016
Page 5 of 10 Revision Date 2/17/2016


4.6.2 The privilege of voting for motions placed before the membership for a vote, election of officers and the other issues subject to the vote of the membership shall be restricted to those persons with membership in the Honeywell Retirees Club.
5 ELECTIONS
5.1 A list of officers recommended for election to office for the next year shall be presented to the membership at the November meeting by the Chairperson of the Nominating Committee. The Chairperson of the Nominating Committee shall assume the chair of that part of the meeting to present those nominated for office, to accept nominations from the floor and conduct the election process.
5.2 Officers nominated for the next year shall be elected to office at the November meeting.
5.3 Officers elected for the new year shall assume office on 1 January and be installed into office at the January Installation meeting.
6 MEMBERSHIP
6.1 Eligibility
6.1.1 Eligibility for Membership in the Honeywell Retirees Club requires that the applicant meets one or more of the following conditions:
6.1.1.1 A person who has retired from Honeywell International, Inc. as an active employee.
6.1.1.2 The spouse (partner) of a person who has retired from Honeywell International, Inc. as an active employee.
6.1.1.3 A person who is vested by Honeywell International, Inc. but has retired from another company.

 

Constitution and By-Laws Of The Honeywell Retirees Club Revised February 17, 2016
Page 6 of 10 Revision Date 2/17/2016


6.1.1.4 The spouse (partner) of a person who is vested by Honeywell International, Inc. but has retired from another company.
6.1.1.5 Membership privileges for an applicant not qualified for membership per the above conditions shall be reviewed by the Board of Directors. The Board of Directors shall make an accept/reject decision regarding the applicant.
6.2 Membership Fee and Term of Membership
6.2.1 An initial fee of $15.00 per membership application shall be paid to join the Honeywell Retirees Club.
6.2.2 Membership shall extend for life.
6.3 Membership Privileges
6.3.1 Each member is entitled to vote for candidates for election and for any other issue coming before the membership for voting.
6.3.2 Each member is entitled to hold office if elected and is entitled to be a chairperson or a member of a committee if selected and willing to serve.
6.3.3 Each member is entitled to attend and participate in any or all Honeywell Retirees Club functions.
7 MEETINGS
7.1 Scheduled Meetings:
7.1.1 Scheduled meetings shall be held on the third Wednesday of each month except June, July, August, and December unless otherwise specified. Any change in time and/or place of scheduled meetings shall be made known to the membership in the newsletter, and/or email notifications.
7.2 Special Meetings:

 

Constitution and By-Laws Of The Honeywell Retirees Club Revised February 17, 2016
Page 7 of 10 Revision Date 2/17/2016


7.2.1 Special meetings may be called by the President at any time. Notification of the agenda, time, and place of special meetings shall be presented to those involved via telephone calls, email or newsletter as required.
8 REFERENDUM
8.1 Proposals for amendments to the By-Laws for the Honeywell Retirees Club shall be submitted in writing to the President. The Board of Directors shall review proposed amendments to the By-Laws and prepare the proposed amendments for presentation to the members.
8.2 The Board of Directors shall present the proposals to the members present at the next general meeting for discussion and consideration.
8.3 A majority of the members present at the general meeting is required to adopt the proposed amendments. The amended By-Laws will be published to the membership on the HRC website as soon as practical.
9 ORDER OF BUSINESS
9.1 The proceedings of meetings of the Board of Directors of the Honeywell Retirees Club shall be governed by and conducted in accordance with Robert's Rules of Order.
10 APPROVAL OF BY-LAWS REVISIONS
10.1 Revision of these By-Laws has been approved by the membership of the Honeywell Retirees Club at the meeting held on:
By-Laws Change Approval Date: 02/17/2016 President: Jim Crawford
 

Constitution and By-Laws Of The Honeywell Retirees Club Revised February 17, 2016
Page 8 of 10 Revision Date 2/17/2016


Introduction to Robert's Rules of Order
1. What is Parliamentary Procedure?
2. Why is Parliamentary Procedure Important?
3. Example of the Order of Business
4. Motions
5. Types of Motions
6. How are Motions Presented?
7. Voting on a Motion
What Is Parliamentary Procedure?
It is a set of rules for conduct at meetings that allows everyone to be heard and to make decisions without confusion.
Why is Parliamentary Procedure Important?
Because it's a time tested method of conducting business at meetings and public gatherings. It can be adapted to fit the needs of any organization. Today, Robert's Rules of Order newly revised is the basic handbook of operation for most clubs, organizations and other groups. So it's important that everyone know these basic rules!
Organizations using parliamentary procedure usually follow a fixed order of business. Below is a typical example:
1. Call to order.
2. Roll call of members present.
3. Reading of minutes of last meeting.
4. Officers reports.
5. Committee reports.
6. Special orders --- Important business previously designated for consideration at this meeting.
7. Unfinished business.
8. New business.
9. Announcements.
10. Adjournment.
The method used by members to express themselves is in the form of moving motions. A motion is a proposal that the entire membership take action or a stand on an issue. Individual members can:
1. Call to order.
2. Second motions.

 

Constitution and By-Laws Of The Honeywell Retirees Club Revised February 17, 2016
Page 9 of 10 Revision Date 2/17/2016


3. Debate motions.
4. Vote on motions.
There are four Basic Types of Motions:

1. Main Motions: The purpose of a main motion is to introduce items to the membership for their consideration. They cannot be made when any other motion is on the floor, and yield to privileged, subsidiary, and incidental motions.
2. Subsidiary Motions: Their purpose is to change or affect how a main motion is handled, and is voted on before a main motion.
3. Privileged Motions: Their purpose is to bring up items that are urgent about special or important matters unrelated to pending business.
4. Incidental Motions: Their purpose is to provide a means of questioning procedure concerning other motions and must be considered before the other motion.
How are Motions Presented?
1. Obtaining the floor
a. Wait until the last speaker has finished.
b. Rise and address the Chairman by saying, "Mr. Chairman, or Mr. President."
c. Wait until the Chairman recognizes you.
2. Make Your Motion
a. Speak in a clear and concise manner.
b. Always state a motion affirmatively. Say, "I move that we ..." rather than, "I move that we do not ...".
c. Avoid personalities and stay on your subject.
3. Wait for Someone to Second Your Motion
4. Another member will second your motion or the Chairman will call for a second.
5. If there is no second to your motion it is lost.
6. The Chairman States Your Motion
a. The Chairman will say, "it has been moved and seconded that we ..." Thus placing your motion before the membership for consideration and action.
b. The membership then either debates your motion, or may move directly to a vote.
c. Once your motion is presented to the membership by the chairman it becomes "assembly property", and cannot be changed by you without the consent of the members.
7. Expanding on Your Motion
a. The time for you to speak in favor of your motion is at this point in time, rather than at the time you present it.
b. The mover is always allowed to speak first.
c. All comments and debate must be directed to the chairman.
d. Keep to the time limit for speaking that has been established.

 

Constitution and By-Laws Of The Honeywell Retirees Club Revised February 17, 2016
Page 10 of 10 Revision Date 2/17/2016


e. The mover may speak again only after other speakers are finished, unless called upon by the Chairman.
8. Putting the Question to the Membership
a. The Chairman asks, "Are you ready to vote on the question?"
b. If there is no more discussion, a vote is taken.
c. On a motion to move the previous question may be adapted.
Voting on a Motion:
The method of vote on any motion depends on the situation and the by-laws of policy of your organization. There are five methods used to vote by most organizations, they are:
1. By Voice -- The Chairman asks those in favor to say, "aye", those opposed to say "no". Any member may move for a exact count.
2. By Roll Call -- Each member answers "yes" or "no" as his name is called. This method is used when a record of each person's vote is required.
3. By General Consent -- When a motion is not likely to be opposed, the Chairman says, "if there is no objection ..." The membership shows agreement by their silence, however if one member says, "I object," the item must be put to a vote.
4. By Division -- This is a slight verification of a voice vote. It does not require a count unless the chairman so desires. Members raise their hands or stand.
5. By Ballot -- Members write their vote on a slip of paper, this method is used when secrecy is desired.
There are two other motions that are commonly used that relate to voting.
1. Motion to Table -- This motion is often used in the attempt to "kill" a motion. The option is always present, however, to "take from the table", for reconsideration by the membership.
2. Motion to Postpone Indefinitely -- This is often used as a means of parliamentary strategy and allows opponents of motion to test their strength without an actual vote being taken. Also, debate is once again open on the main motion.
Parliamentary Procedure is the best way to get things done at your meetings. But, it will only work if you use it properly.
1. Allow motions that are in order.
2. Have members obtain the floor properly.
3. Speak clearly and concisely.
4. Obey the rules of debate.
Most importantly, BE COURTEOUS.

 

END OF REVISION 2016 UPDATE


 

Original 2014 update

Constitution and By-Laws Of The Honeywell Retirees Club

Updated September 17, 2014

Revised September 17, 2014

Page 1 of 10 Revision Date 9/17/2014

Table of Contents

1 NAME OF ORGANIZATION .................................................................................................... 2

2 PURPOSE OF ORGANIZATION ......................................................................................... 2

3 HONEYWELL RETIREES CLUB Officers & Board of Directors .... 2

3.1 Term of Office .......................................................................... 2

3.2 Officers / Board of Directors.................................................... 2

4 FISCAL POLICY ................................................................................................................................... 3

4.1 Collection of Funds.................................................................. 3

4.2 Disbursement of Funds............................................................ 3

4.3 Files and Records..................................................................... 4

4.4 Financial Audit.......................................................................... 4

4.5 Operating Budget Forecast and expenditure........................... 4

4.6 Voting ....................................................................................... 4

5 ELECTIONS ................................................................................................................................................ 5

6 MEMBERSHIP ......................................................................................................................................... 5

6.1 Eligibility .................................................................................. 5

6.2 Membership Fee and Term of Membership.............................. 6

6.3 Membership Privileges.............................................................. 6

7 MEETINGS..................................................................................................................................................... 6

7.1 Scheduled Meetings:................................................................. 6

7.2 Special Meetings:....................................................................... 6

8 REFERENDUM .......................................................................................................................................... 7

9 ORDER OF BUSINESS ..................................................................................................................... 7

10 APPROVAL OF BY-LAWS REVISIONS ...................................................................... 7

Introduction to Robert's Rules of Order (At bottom of document   10


Constitution and By-Laws Of The Honeywell Retirees Club

Revised September 17, 2014

Page 2 of 10 Revision Date 9/17/2014

1 NAME OF ORGANIZATION

1.1 The name of the organization shall be Florida Honeywell Retirees Club, a non-profit organization hereinafter referred to as Honeywell Retirees Club (HRC).

2 PURPOSE OF ORGANIZATION

2.1 The purpose of this organization is to promote camaraderie among Florida

Honeywell Retirees Club members, and organize social and fund raising activities to benefit club members and the community.

3 HONEYWELL RETIREES CLUB Officers & Board of Directors

3.1 Term of Office

3.1.1 The officers of the Honeywell Retirees Club shall be elected unless otherwise specified. Each officer shall be a member of the Honeywell Retirees Club. No two offices may be held by the same person at the same time. Elected officers may serve as long as the membership re-elects them to office for a maximum of five (5) consecutive years. Elected officers shall automatically be members of the Board of Directors. If any office is vacated due to resignation, disability, illness, death, or any cause, the majority of the Board of Directors shall appoint a new officer to fill the vacancy for the remainder of the current term of office.

3.2 Officers / Board of Directors

3.2.1 The Honeywell Retirees Club shall include the following elected or approved officers in order of succession.

3.2.1.1 President

3.2.1.2 First Vice President

3.2.1.3 Second Vice President

Constitution and By-Laws Of The Honeywell Retirees Club

Revised September 17, 2014

Page 3 of 10 Revision Date 9/17/2014

3.2.1.4 Treasurer

3.2.1.5 Secretary

3.2.1.6 Assistant Treasurer

3.2.1.7 Assistant Secretary

3.2.1.8 Member at Large (2)

3.2.1.9 Past President (2)

4 FISCAL POLICY

4.1 Collection of Funds

4.1.1 All funds collected for tickets, membership, or any other purpose shall be given to the Treasurer for deposit in a bank account for the Honeywell

Retirees Club. Funds given to the Treasurer for deposit shall be accompanied by a statement including the source and purpose for the funds received.

4.2 Disbursement of Funds

4.2.1 All fund disbursements for the Honeywell Retirees Club shall be by check, petty cash, or electronic transfer.

4.2.2 Requests for approval of expenditures in excess of fifty dollars ($50.00) shall be submitted to the President or to the person designated by the

Board of Directors for approval prior to expenditure.

4.2.3 Check requests shall be countersigned by two (2) non-related Honeywell

Retirees Club officers.

4.2.4 Persons who have made approved out of pocket purchases for Honeywell Retirees Club materials and/or services will be reimbursed by a check or petty cash for the amount expended upon presentation of an itemized bill signed and dated by the person being reimbursed.

Constitution and By-Laws Of The Honeywell Retirees Club

Revised September 17, 2014

Page 4 of 10 Revision Date 9/17/2014

4.2.5 No part of the assets of the organization shall be used for the private benefit of any member or officer of the organization. However, with the approval of the board, a member or group may be rewarded with a lunch, dinner, gift certificate, or an award for their service to the organization. No member or officer shall be entitled to share in the distribution of any assets of the organization neither during the life of the organization or upon it's dissolution

4.2.6 A petty cash fund of $200 shall be established for expenditures of less than

$50. The fund shall be administered by the treasurer.

4.3 Files and Records.

4.3.1 Access to files and records of the organization may be obtained only by th approval of the Board of Directors. Files and records shall be kept in a locked file accessible to members of the Board of Directors and persons authorized to access the files and records by Board approval.

4.4 Financial Audit

4.4.1 Financial records of the Honeywell Retirees Club shall be audited once every three years. A mandatory audit is required when a change in President or Treasurer occurs. The Audit Committee shall be appointed by the Board of Directors. Audit reports shall be submitted to the Board of Directors.

4.5 Operating Budget Forecast and Expenditure

4.5.1 An annual budget forecast shall be prepared and submitted to the Board of Directors for approval within the first quarter. The budget forecast and subsequent approval by the Board of Directors shall not constitute grounds for expenditure of funds, but shall be for planning purposes only.

4.6 Voting

4.6.1 Issues and business brought before the membership for an approval vote shall be conducted and in accordance with the provisions of Robert's Rules of Order.

Constitution and By-Laws Of The Honeywell Retirees Club

Revised September 17, 2014

Page 5 of 10 Revision Date 9/17/2014

4.6.2 The privilege of voting for motions placed before the membership for a vote, election of officers and the other issues subject to the vote of the membership shall be restricted to those persons with membership in the Honeywell Retirees Club.

5 ELECTIONS

5.1 A list of officers recommended for election to office for the next year shall be presented to the membership at the November meeting by the Chairperson of the Nominating Committee. The Chairperson of the Nominating Committee shall assume the chair of that part of the meeting to present those nominated for office, to accept nominations from the floor and conduct the election process.

5.2 Officers nominated for the next year shall be elected to office at the November meeting.

5.3 Officers elected for the new year shall assume office on 1 January and be installed into office at the January Installation meeting.

6 MEMBERSHIP

6.1 Eligibility

6.1.1 Eligibility for Membership in the Honeywell Retirees Club requires that the applicant meets one or more of the following conditions:

6.1.1.1 A person who has retired from Honeywell International, Inc. as an active employee.

6.1.1.2 The spouse (partner) of a person who has retired from Honeywell International, Inc. as an active employee.

6.1.1.3 A person who is vested by Honeywell International, Inc. but has retired from another company.

Constitution and By-Laws Of The Honeywell Retirees Club

Revised September 17, 2014

Page 6 of 10 Revision Date 9/17/2014

6.1.1.4 The spouse (partner) of a person who is vested by Honeywell International, Inc. but has retired from another company.

6.1.1.5 Membership privileges for an applicant not qualified for membership per the above conditions shall be reviewed by the Board of Directors. The Board of Directors shall make an accept/reject decision regarding the applicant.

6.2 Membership Fee and Term of Membership

6.2.1 An initial fee of $15.00 per membership application shall be paid to join the Honeywell Retirees Club.

6.2.2 Membership shall extend for life.

6.3 Membership Privileges

6.3.1 Each member is entitled to vote for candidates for election and for any other issue coming before the membership for voting.

6.3.2 Each member is entitled to hold office if elected and is entitled to be a chairperson or a member of a committee if selected and willing to serve.

6.3.3 Each member is entitled to attend and participate in any or all Honeywell

Retirees Club functions.

7 MEETINGS

7.1 Scheduled Meetings:

7.1.1 Scheduled meetings shall be held on the third Wednesday of each month except June, July, August, and December unless otherwise specified. Any change in time and/or place of scheduled meetings shall be made known to the membership in the newsletter, and/or email notifications.

7.2 Special Meetings:

Constitution and By-Laws Of The Honeywell Retirees Club

Revised September 17, 2014

Page 7 of 10 Revision Date 9/17/2014

7.2.1 Special meetings may be called by the President at any time. Notification of the agenda, time, and place of special meetings shall be presented to those involved via telephone calls, email or newsletter as required.

8 REFERENDUM

8.1 Proposals for amendments to the By-Laws for the Honeywell Retirees Club shall be submitted in writing to the President. The Board of Directors shall review proposed amendments to the By-Laws and prepare the proposed amendments for presentation to the members.

8.2 The Board of Directors shall present the proposals to the members present at the next general meeting for discussion and consideration.

8.3 A majority of the members present at the general meeting is required to adopt the proposed amendments. The amended By-Laws will be published to the membership on the HRC website as soon as practical.

9 ORDER OF BUSINESS

9.1 The proceedings of meetings of the Board of Directors of the Honeywell Retirees Club shall be governed by and conducted in accordance with Robert's Rules of Order.

10 APPROVAL OF BY-LAWS REVISIONS

10.1 Revision of these By-Laws has been approved by the membership of the Honeywell Retirees Club at the meeting held on:

By-Laws Change Approval

Date: 09/17/2014

President: Jim Crawford

Secretary: Stephanie Puffer

Constitution and By-Laws Of The Honeywell Retirees Club

Revised September 17, 2014

Page 8 of 10 Revision Date 9/17/2014


Introduction to Robert's Rules of Order

1. What is Parliamentary Procedure?

2. Why is Parliamentary Procedure Important?

3. Example of the Order of Business

4. Motions

5. Types of Motions

6. How are Motions Presented?

7. Voting on a Motion

What Is Parliamentary Procedure?

It is a set of rules for conduct at meetings that allows everyone to be heard and to make decisions without confusion.

Why is Parliamentary Procedure Important?

Because it's a time tested method of conducting business at meetings and public

gatherings. It can be adapted to fit the needs of any organization. Today, Robert's

Rules of Order newly revised is the basic handbook of operation for most clubs,

organizations and other groups. So it's important that everyone know these basic rules!

Organizations using parliamentary procedure usually follow a fixed order of business. Below is a typical example:

1. Call to order.

2. Roll call of members present.

3. Reading of minutes of last meeting.

4. Officers reports.

5. Committee reports.

6. Special orders --- Important business previously designated for consideration at this meeting.

7. Unfinished business.

8. New business.

9. Announcements.

10. Adjournment.

The method used by members to express themselves is in the form of moving motions. A motion is a proposal that the entire membership take action or a stand on an issue.

Individual members can:

1. Call to order.

2. Second motions.

Constitution and By-Laws Of The Honeywell Retirees Club

Revised September 17, 2014

Page 9 of 10 Revision Date 9/17/2014

3. Debate motions.

4. Vote on motions.

There are four Basic Types of Motions:

1. Main Motions: The purpose of a main motion is to introduce items to the members for their consideration. They cannot be made when any other motion is on the floor, and yield to privileged, subsidiary, and incidental motions.

2. Subsidiary Motions: Their purpose is to change or affect how a main motion is handled, and is voted on before a main motion.

3. Privileged Motions: Their purpose is to bring up items that are urgent about special or important matters unrelated to pending business.

4. Incidental Motions: Their purpose is to provide a means of questioning procedure concerning other motions and must be considered before the other motion.

How are Motions Presented?

1. Obtaining the floor

a. Wait until the last speaker has finished.

b. Rise and address the Chairman by saying, "Mr. Chairman, or Mr. President."

c. Wait until the Chairman recognizes you.

2. Make Your Motion

a. Speak in a clear and concise manner.

b. Always state a motion affirmatively. Say, "I move that we ..." rather than, "I

move that we do not ...".

c. Avoid personalities and stay on your subject.

3. Wait for Someone to Second Your Motion

4. Another member will second your motion or the Chairman will call for a second.

5. If there is no second to your motion it is lost.

6. The Chairman States Your Motion

a. The Chairman will say, "it has been moved and seconded that we ..." Thus

placing your motion before the membership for consideration and action.

b. The membership then either debates your motion, or may move directly to a

vote.

c. Once your motion is presented to the membership by the chairman it

becomes "assembly property", and cannot be changed by you without the

consent of the members.

7. Expanding on Your Motion

a. The time for you to speak in favor of your motion is at this point in time, rather than at the time you present it.

b. The mover is always allowed to speak first.

c. All comments and debate must be directed to the chairman.

d. Keep to the time limit for speaking that has been established.

Constitution and By-Laws Of The Honeywell Retirees Club

Revised September 17, 2014

Page 10 of 10 Revision Date 9/17/2014

e. The mover may speak again only after other speakers are finished, unless

called upon by the Chairman.

8. Putting the Question to the Membership

a. The Chairman asks, "Are you ready to vote on the question?"

b. If there is no more discussion, a vote is taken.

c. On a motion to move the previous question may be adapted. Voting on a Motion:

The method of vote on any motion depends on the situation and the by-laws of policy of your organization. There are five methods used to vote by most organizations, they are:

1. By Voice -- The Chairman asks those in favor to say, "aye", those opposed to say "no". Any member may move for a exact count.

2. By Roll Call -- Each member answers "yes" or "no" as his name is called. This

method is used when a record of each person's vote is required.

3. By General Consent -- When a motion is not likely to be opposed, the Chairman says, "if there is no objection ..." The membership shows agreement by their silence, however if one member says, "I object," the item must be put to a vote.

4. By Division -- This is a slight verification of a voice vote. It does not require a count unless the chairman so desires. Members raise their hands or stand.

5. By Ballot -- Members write their vote on a slip of paper, this method is used when secrecy is desired.

There are two other motions that are commonly used that relate to voting.

1. Motion to Table -- This motion is often used in the attempt to "kill" a motion. The option is always present, however, to "take from the table", for reconsideration by the membership.

2. Motion to Postpone Indefinitely -- This is often used as a means of parliamentary strategy and allows opponents of motion to test their strength without an actual vote  being taken. Also, debate is once again open on the main motion.

Parliamentary Procedure is the best way to get things done at your meetings. But, it will only work if you use it properly.

1. Allow motions that are in order.

2. Have members obtain the floor properly.

3. Speak clearly and concisely.

4. Obey the rules of debate.

Most importantly, BE COURTEOUS.


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